Facilities Rental

Requests for facility use must be submitted by all groups (school, school-sponsored and non-school) to the facility scheduler at least 14 days prior to the intended date.

The facility scheduler maintains a complete schedule of use for the district’s facilities. Priority for use of facilities is based on the following provided facility is available:

• School Events
• Community Education
• Community Related (Residents)
• Non-Resident, Non-Profit, Political, and Commercial

Scheduling priorities are in accordance with School District 197 Management Regulations, MR9.45a. Fee schedules should not be confused with scheduling priorities. Occasionally it is necessary to cancel permits as a result of unforeseen circumstances. However, this is kept at a minimum.

3. Rental Agreement and Fees

• The sponsoring leader of the group or organization using facilities must be present to supervise.
• A certificate of liability will be required from applicants who will use school facilities for fund raising activities, profit or commercial gain. The limits of liabilities will be $500,000 per occurrence/$1,500,000 aggregate.
• Applicants must exercise the utmost care in the use of school premises and agree to protect, indemnify and hold harmless Independent School District 197 and its officers and employees from any and all claims, liabilities, damages or rights of action, directly or indirectly, growing out of the use of the premises covered by the permit if insurance is required.
• Use of auditorium equipment requires that two Sound and Lighting Technicians be present. (Additional Charges Apply)e. A Food Service employee must be present when use of kitchen is requested. (Additional Charges Apply)
• The school district’s facilities will be made available to non-school affiliated organizations or groups after 4:00 p.m. and up to 9:30 p.m. each day except weekends. Only under specific circumstances will facilities used by these organizations or groups be permitted to extend beyond 9:30 p.m.

Facilities may not be used for games of chance, lotteries or other activities classified as gambling. Alcoholic beverages, tobacco products and smoking is prohibited. Climbing Walls at any school may not be used.